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LIBRARY BOARD
MEETING
Monday, December
19, 2022
Central Library
Workshop (or view online via Zoom)
7:00 P.M.
CALL
TO ORDER/ROLL CALL
President
Jillian Bernas called the meeting to order at 7:00 P.M.
PLEDGE
OF ALLEGIANCE
BOARD
MEMBERS PRESENT
Jillian
Bernas, President; Julie Wroblewski Bosshart, Vice-President/Secretary; Anita Forte-Scott Emily
Gilbert, Amy Mueller, Carole Pye
BOARD
MEMBERS ABSENT
Trustee
Seyring
STUDENT
ADVISORY TRUSTEES PRESENT
Muhammad
Arshad, Ameenah Zawahir
OTHERS
PRESENT
John
Caporale, Julie Doren, Dave Hardt, Jennifer Hunt, Paul
Lisack, Annie Miskewitch, Tom Pritchett, Jason Santos, Bobby Sloan, Matthew
Smith, Beth Valenziano. Marketing & Communications Director Hollis
Sienkiewicz attended the meeting remotely on Zoom.
PUBLIC
COMMENTS
Public
Comment was heard, including a written email read to the board about library
study room usage.
BOARD
COMMENTS
Vice-President
Wroblewski Bosshart recently attended the Personnel Committee and will report
on this later in the meeting. She thanked everyone for all of the hard work
this year.
Trustee
Forte-Scott acknowledged another banner year for the library and is looking
forward to another productive year. She is grateful to have been part of it and
thanked everyone for their hard work.
Trustee
Pye is excited about One Book, One Community (OBOC). She has completed the OBOC
selection This Tender Land by William
Kent Krueger and enjoyed the author interview video. She loves the
complimentary Dorothea Lange photo exhibit. The Library continues to be a champion
of the arts with upcoming musical programs posted in the newspaper. She attended
an event that allowed discussion with Schaumburg Mayor Tom Dailly,
a Village trustee and a commission member about solar energy.
Trustee
Mueller highlighted the Library service of providing
assistance on research projects. She praised a recent website post highlighting
library services.
Trustee
Gilbert thanked Library staff and recognized their importance in the community.
She thanked Executive Director Miskewitch for recently provided EDI links, and
reaffirmed the continued relevance of the American Library Association’s
Intellectual Freedom Report due to attacks on libraries’ support for the queer
community and other marginalized groups. The OBOC book selections for all ages
are great and she participated in two excellent OBOC programs. She is looking
forward to going to the Death Café program in January.
RAILS
- Ms. Gilbert
No
update at this time.
APPROVAL
OF MINUTES
Trustee Pye moved and Vice-President Wroblewski
Bosshart seconded that:
The
November 14, 2022 Regular Board Minutes be approved.
There
was no discussion.
The
motion passed unanimously.
Trustee Pye moved and Trustee
Forte-Scott seconded
that:
The
December 5, 2022 Art Committee Minutes be approved.
There
was no discussion.
The
motion passed unanimously.
APPROVAL
OF BILLS
Trustee Gilbert moved and Trustee Pye seconded that:
The
Library Board approved the November 2022 Bill List.
Discussion
included the $750 annual fee for the Hoffman Estates Chamber of Commerce.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Wroblewski Bosshart Yes
The
motion passed unanimously.
TREASURER’S
REPORT
Finance Director Beth Valenziano reviewed the financial
reports, making note of balances in the various funds. She noted that on the balance sheet the General Fund decreased
by approximately $1.1 million due to expenses exceeding revenues. She also highlighted a few line items and discussed why they are
above or below budget at this time, and gave an update on the status of various
Library investments. The Library has received $1.4 million in property tax
receipts as of the date of this meeting.
ADDITIONS
OR CHANGES TO THE AGENDA
The
presentation of the Student Advisory Trustee report will be next on the agenda.
There will not be an Executive Session.
STUDENT
ADVISORY TRUSTEE REPORT
The
SATs updated their PowerPoint presentation and publicized some specific
programs for teens with their schools. The SATs provided an update on the
non-profit sock drive.
PRESIDENT’S
REPORT
President
Bernas reminded Trustees to check emails for alerts and announcements. Trustee
Forte-Scott requested text notifications to check emails for urgent alerts or
time sensitive messages. President Bernas noted a valuable Library program by
the National Alliance on Mental Illness will be held on March 6. The previous
election passed the Mental Health Board Referendum. Interested Township
residents can apply by going to the Township’s website.
DIRECTOR’S
REPORT
Executive
Director Miskewitch shared that Tony’s Fresh Market is slated for opening April
1 and Hopscotch is scheduled for summer construction. Based on an update from
construction management as they plan out the bid process, Trustees should
tentatively plan on a special board meeting on February 23 to approve the recommended
construction bids. A highlight of upcoming events includes the State of the Village
Breakfast for Schaumburg on January 10 and two Trustees are helping with the
Feed My Starving Children event on January 13. The Trustee candidate filing
period ended with five candidates. Executive Director Miskewitch will be on vacation
from December 22 – January 9. The board self-evaluation will be ready at the
January board meeting.
Discussion
included the impact of multiple construction projects occurring simultaneously
in the Spring and Summer of this year. Executive Director Miskewitch and
Director of Facilities Paul Lisack will research the impact on parking and
other concerns with the Village of Schaumburg and the Town Square Association.
DEPUTY
DIRECTOR’S REPORT
Deputy
Director Hunt highlighted the Per Capita Grant application due on January 15.
There were significant updates and improvements reported, including the
Employee Handbook, approving the Strategic Plan and the updated Performance
Management System. To be completed in the coming year includes a disaster
recovery plan, long-range technology plan and succession plans.
DEPARTMENT
REPORTS
Building Operations Management – Paul Lisack
Director of Facilities Paul Lisack highlighted projects
completed over the past five months. These include HVAC monitoring, a solar
renewable energy project proposal in progress at all library locations,
researching EV Charger installations, collaboration with the Town Square
Association in the repair of a water main break, book locker enclosures
installed at the Hanover Park and Hoffman Estates branches, LED parking lot
lighting at the Hanover Parl and Hoffman Estate
branches and updating procedures and policies to improve maintenance and
facility efficiencies.
President Bernas requested an analysis on potential
returns on the investment of the proposed EV Charger stations and solar energy
projects.
Discussion included implementing safety training and
meetings, OSHA certification and locker banks maintenance.
COMMITTEE
REPORTS
Vice-President
Wroblewski Bosshart reported on the December Personnel Committee meeting. Discussion
included the next iteration of the Employee Handbook with a focus on working
towards a progression of staff morale and equity to take effect in 2024. The
two key topics include a focus on scheduling improvements and updates to the
Service Awards.
There
was no update provided on the Art Committee.
UNFINISHED
BUSINESS
Discussion on
Foundations
Deputy
Director Jennifer Hunt and Marketing & Communications Director Hollis
Sienkiewicz answered follow-up questions about library Foundations, including
the different models of trustee involvement, the role of endowments, start-up
logistics and the application of gift donations.
NEW
BUSINESS
Approval of Bill
Payment to Product Architecture + Design in the amount of $95,490.71
Trustee Forte-Scott moved and Trustee Mueller
seconded
that the Board approve the bill payment
to Product Architecture + Design in the amount of $95,490.71.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Wroblewski Bosshart Yes
The
motion passed unanimously.
Approval of Policy: Borrowing
Library Material
Trustee Gilbert moved and Trustee Wroblewski
Bosshart seconded
that the Board approve the Borrowing Library Material Policy.
Discussion addressed
proposed updates to the Borrowing Library Material policy.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Wroblewski Bosshart Yes
The
motion passed unanimously.
Approval of Proposed
Library Closures 2023
Trustee Forte-Scott moved and Trustee Mueller
seconded
that the Board approve the Proposed Library Closures for 2023.
Discussion included
the proposed all-day closure of Sunday, December 31, 2023 and consideration of
library closure on the Juneteenth holiday.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye No
Mrs. Wroblewski Bosshart Yes
The
motion passed.
Approval of Resolution
No. 2022-2023-1
Trustee Forte-Scott moved and Trustee Mueller
seconded
that the Board approve Resolution No. 2022-2023-1.
There was no discussion.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Wroblewski Bosshart Yes
The
motion passed unanimously.
Review of Employee
Handbook
Trustee
Gilbert requested page six of the employee handbook under Reasonable Accommodations change “any woman affected by pregnancy”
be changed to “any person affected by pregnancy” to be more gender inclusive.
ADJOURNMENT
Trustee
Wroblewski Bosshart moved and Trustee Forte-Scott seconded the meeting adjourn at 9:12 P.M.
Roll
Call Vote:
Mrs. Bernas Yes
Ms. Forte-Scott Yes
Ms. Gilbert Yes
Ms. Mueller Yes
Mrs. Pye Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.