April 18, 2016 in board-minutes

BOARD MEETING
Monday, April 18, 2016
Hoffman Estates Branch Library
6:15 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Robert Frankel, Vice-President/Secretary; Julie Wroblewski Bosshart, Treasurer; Jillian Bernas; Gerald Bromley; Anita Forte-Scott; Theresa Seyring.

EXECUTIVE SESSION
Trustee Forte-Scott moved and Vice-President Frankel seconded that the Board enter into Executive Session to discuss personnel matters (Appointment, employment, compensation, discipline, performance or dismissal of specific employees– Section 2(c), (01)) at 6:15 P.M.
Roll Call Vote:
Ms. Forte-Scott Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

Trustee Seyring moved and Trustee Forte-Scott seconded that:

The Board re-enter Regular Session at 7:00 P.M.
Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

STUDENT TRUSTEES PRESENT
Jessica D’Souza

STUDENT TRUSTEE ABSENT
Sruthi Gurudev

OTHERS PRESENT
Carrie Cichon, Amber Creger, John Ericson, Janet Glatzhofer, Monica Harris, Bob Kaplan, Robert Lyons, Tiffany Nash, Dan Pohrte, Stephanie Sarnoff, Hollis Sienkiewicz, Jeremy Slayton, Bobbi Sloan, Lori Teipel, Beth Valenziano, John Welch.

PUBLIC COMMENTS
Bobbi Sloan commented on plans to renovate the Audio Visual and Lobby area of the Central Library. Director Sarnoff recommended that she stay for the presentation by Product Architecture + Design.
Bob Kaplan thanked the Board of Trustees for their hard work in making STDL an outstanding library.

BOARD COMMENTS
Trustee Forte-Scott attended the National Library Week kick-off on Sunday, April 10, and commented on the well-attended event.
Trustee Bernas noted that the Schaumburg Township will host a Mental Health Awareness Fair on May 3.
Treasurer Wroblewski Bosshart commended STDL staff for the many excellent customer service experiences she has had.
Trustee Bromley commented on the excellent instruction of a computer class he attended.
Vice-President Frankel commended KidsZone librarians for producing a brochure of age-appropriate books for elementary school students. He has shared it with teachers in District 54

RAILS – Ms. Forte-Scott
None

APPROVAL OF MINUTES
Trustee Forte-Scott moved and Trustee Bernas seconded that:

The March 21, 2016 Regular Board Minutes be approved, with a typographical correction.

The motion passed unanimously.

(Treasurer Wroblewski Bosshart and Vice-President Frankel abstained due to their absence from the March meeting.)

APPROVAL OF BILLS
Treasurer Wroblewski Bosshart moved that:

The Library Board approve the March 2016 Bill List.

Roll call vote:
Ms. Forte-Scott Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
President Jonen requested that the presentations by William Blair Investment Firm and Product Architecture + Design be moved to the top of the agenda. She requested the addition of a report from the Nominating Committee under Committee Reports. Deputy Director Monica Harris will present an update to the Plan of Service under Committee Reports.

PRESIDENT’S REPORT
None

DIRECTOR’S REPORT
Executive Director Sarnoff reported that she was notified by the office of Illinois Secretary of State/State Librarian Jesse White that STDL has been awarded a FY 2106 Illinois Per Capita Grant in the amount of $97,781.55. However, payment of the grant will be delayed significantly due to the state’s budget impasse.
Ms. Sarnoff reminded the Board that the 2016 Schaumburg-Hoffman Estates Memorial Day Observance will take place on Monday, May 30, at 10:45 A.M. at St. Peter Lutheran Church.
The Ninth Judicial Circuit Court presented STDL with a Certificate of Appreciation for our participation in its Community Service Work Program.
Interviews for the Director of Reference Services position will begin after May 1.

DEPUTY DIRECTOR’S REPORT
Deputy Director Harris reported that the next Naturalization Ceremony will be held on May 13. STDL has taken advantage of a Reaching Across Illinois Library System (RAILS) group purchase for Gale Analytics on Demand, which allows the use of demographic research to better understand our communities and make data-driven decisions. The Virtual Services department has been busy with the website evaluation, and will present a report at the May Regular Board Meeting.

DEPARTMENT REPORTS
Hoffman Estates Branch – John Ericson
Hoffman Estates Branch Coordinator John Ericson reported on the building and maintenance issues that were addressed during the past year, including the replacement of the front door, repair of the chimney caps and back door leak. The parking lot will be repaired and sealed in the near future. Hoffman Estates Branch staff continue to participate in many community events.

COMMITTEE REPORTS
Nominating Committee – Mr. Frankel
Vice-President Frankel reported that the Nominating Committee prepared the following slate of officer nominees for FY 2016/2017: Julie Wroblewski Bosshart is nominated as President; Anita Forte-Scott is nominated as Secretary/Vice-President; and Gerald Bromley is nominated as Treasurer. The slate of officers will be voted on at the May Regular Board Meeting.

Plan of Service – Monica Harris
Ms. Harris updated the Board regarding plan of service initiatives that have been completed, in progress, ongoing, and scheduled for the upcoming fiscal year.

STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Jessica D’Souza reported that the Brainfuse database is a great resource for high school students, providing access to test prep for finals and Advanced Placement (AP) exams as well as college and career coaching.
Ms. D’Souza reported that the Teen Place will be busy soon with students studying for AP Exams. She commented on a meeting she attended at Schaumburg Township about a career planning fair for young adults. STDL was cited for the success we have had with the Teen Job Fair.

TREASURER’S REPORT
Treasurer Wroblewski Bosshart reported that we have received more tax revenue than was projected for the year.

UNFINISHED BUSINESS
Discussion of Logo
Trustee Forte-Scott moved and Trustee Bernas seconded that:

The Library Board accept “Version 5a” of the design choices to set as the Library’s new logo.

The motion passed unanimously.

NEW BUSINESS
Presentation by William Blair Investment Firm
John Welch presented a description of investment advisory services offered by the William Blair Investment Firm. He noted that the firm has extensive experience in handling municipal and non-profit clients. He assured the Board that his firm provides experience, quality customer service, insurance, and fiduciary responsibility while abiding by the Library’s Investment Policy Statement.

Presentation by Product Architecture + Design
Architects Dan Pohrte and Tiffany Nash presented a proposal for the remodeling of the Audio Visual area and part of the Lobby. If approved, the project would take 3-4 months, and would begin in the 3rd quarter of this calendar year. Elements of the design plan include a multi-purpose room, new collection display, and both individual and group/collaborative seating.

Student Advisor Trustee Committee
President Jonen appointed Trustees Forte-Scott and Seyring to the Student Advisor Trustee Committee.

Confirm Budget Committee Meeting Dates
The Library Board confirmed the Budget Meeting dates of May 24, May 25 and June 1, at 6:00 P.M. They scheduled a Special Board Meeting May 10 at 7:00 P.M. for the purpose of taking action on the allocation of funds for renovation of the A/V area and part of the Lobby.

Approval of Waiver of Bid to Sole Provider Library Ideas for Freegal Music and Streaming Subscription in the Amount of $39,750
Treasurer Wroblewski Bosshart moved and Trustee Forte-Scott seconded that:

The Library Board approve the Waiver of Bid to Library Ideas in the amount of $39,750.

Roll call vote:
Ms. Forte-Scott Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

EXECUTIVE SESSION
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:

The Library Board enter into Executive Session at 9:31 P.M.

Roll call vote:
Ms. Forte-Scott Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:

The Board re-enter Regular Session at 9:40 PM
Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

Trustee Seyring moved and Trustee Forte-Scott seconded that Executive Director Sarnoff be awarded a merit payment in the amount of $24,000 for FY2015-2016.

Roll call vote:
Ms. Forte-Scott Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mrs. Wroblewski Bosshart Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.

ADJOURNMENT

Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:
The Regular Meeting be adjourned at 9:45 P.M.
This motion passed unanimously.

Tags
board-minutes