Board Meeting Minutes 5-15-17

BOARD MEETING
Monday, May 15, 2017
Central Library Conference Room
7:00 P.M.

CALL TO ORDER/ROLL CALL

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Robert Frankel; Hannah Hyman; David Jonen; Ruth Jonen; Theresa Seyring

STUDENT TRUSTEES PRESENT
Ashwin Prabhu, Dhvanii Raval

OTHERS PRESENT
Carrie Cichon, Rodney Craig, Myrna Frankel, Monica Harris, Holly Hyman, Jeremy Hyman, Michelle Hyman, Scott Hyman, James Jonen, Hunter Mermall, Cole Miller, Susan Miura, Kristin Moo, Celeste Moran, Kathy Morgan, Barb Olson, Carolyn Quinn, Bobbi Sloan, Gail Tobin, Beth Valenziano

PUBLIC COMMENTS
Community resident Bobbi Sloan and staff member Susan Miura thanked the retiring Board Members, Ruth Jonen and Robert Frankel, for their many years of service on the Library Board.
Rodney Craig, Hanover Park Mayor, thanked the retiring trustees and wished continued success to the Board of Trustees.

BOARD COMMENTS
Trustee Seyring attended and enjoyed the Grand Opening of Bison’s Bluff.
Trustee Bernas is looking forward to upcoming events including the Summer Reading Challenge and outdoor programs.
Vice-President Forte-Scott had recent opportunities to represent the Library at local community events.  She thanked the retiring trustees for their many years of service.
Trustee Jonen expressed her thanks to the community members and staff.  She is proud of and thankful for the work that staff executes.  She provided some suggestions to the incoming Board Members, including tools to learn how to be an effective trustee.
Treasurer Bromley attended the Naturalization Ceremony on Friday, April 21, 2017.  He thanked the retiring trustees for being instructive, intuitive, and articulate, and noted that he has enjoyed working with them over the last four years.  He also congratulated incoming trustees Hannah Hyman and David Jonen.

RAILS – Ms. Forte-Scott
None

APPROVAL OF MINUTES
Trustee Jonen moved and Trustee Frankel seconded that:

The April 17, 2017 Regular Board Minutes be approved, with one typographical correction.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Bromley moved that:

The Library Board approve the April 2017 Bill List.

Roll call vote:
Mrs. Seyring            Yes
Ms. Bernas            Yes
Ms. Forte-Scott        Yes
Mr. Frankel            Yes
Mrs. Jonen            Yes
Mr. Bromley            Yes
Mrs. Wroblewski Bosshart    Yes
The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

RECOGNITION OF RETIRING TRUSTEES ROBERT FRANKEL AND RUTH JONEN
President Wroblewski Bosshart read and presented Robert Frankel with a proclamation on behalf of the Schaumburg Township District Library.
President Wroblewski Bosshart read and presented Ruth Jonen with a proclamation on behalf of the Schaumburg Township District Library.

CERTIFICATION OF LIBRARY BOARD ELECTION RESULTS
David Orr, County Clerk of Cook County, has certified the election results, and Executive Director Harris announced that Gerald Bromley, Anita Forte-Scott, Hannah Hyman and David Jonen have been elected to serve on the Schaumburg Township District Library Board of Trustees.

SWEARING IN OF NEW TRUSTEES
Mrs. Jonen administered the oath of office to Gerald Bromley, Anita Forte-Scott, Hannah Hyman and David Jonen.

ELECTION OF OFFICERS
The Nominating Committee moved that the following slate of officers be approved:

Julie Wroblewski Bosshart, President
Anita Forte-Scott, Vice-President/Secretary
Gerald Bromley, Treasurer

The motion passed unanimously.

PRESIDENT’S REPORT
President Wroblewski Bosshart distributed committee assignments for the upcoming year.
She recently attended the Naturalization Ceremony and the Library book sale.  She also assisted in welcoming the incoming trustees by conducting an orientation meeting.

DIRECTOR’S REPORT
Executive Director Harris noted that some formatting in the budget books has changed with the new accounting software.  The format mimics that of the monthly financial reports.
Ms. Harris announced that Director of IT, Reiner Musni, submitted notice of resignation.  A strong transition plan is in place, thanks to Reiner’s mentorship to the staff in the IT Department.
With new trustees on the Board, Ms. Harris suggested that the Board Members review their bios on the new website, and consider if any changes should take place regarding contact information that is published.  Vice-President Forte-Scott requested that a professional photographer take portraits for the website so all Board Member pictures look professional and uniform.
The biennial staff in-service day is being held on November 3, 2017.  Every other year, the Library closes to the public for one day to allow time for mandatory training and education for staff.  Trustees are invited to attend.
The water heater at the Hoffman Estates Branch developed a leak, and the electrical module at the Hanover Park Branch failed.  Both are in process of repair.  The Town Square Association agreed to pay the entire bill for the water main break near the south parking lot in March.
The Central Library’s Conference Room will be undergoing an update starting on May 18.  Included in the update is new carpeting, paint, chairs and white board.  A secondary update will occur in the next fiscal year which will include a new table and audio-visual equipment, bringing the project to completion.
The kidsZone painting project is scheduled to begin on May 22.  Background checks on all painters contracted to work on this project have been completed successfully.  Project progress will be shared and updated on the Library’s website.  The kidsZone space will remain open during the entire project.
Ms. Harris attended National Library Legislative Days as a part of the Illinois delegation on May 1-2, 2017.  She visited local representatives to discuss current library legislative issues.  
Registration for the Summer Challenge will begin on June 1.  Ms. Harris noted that the summer reading program is the largest sustained programming event of the year.  The Summer Challenge keeps families and children engaged in reading and learning experiences over the course of the summer.  It helps immensely with “summer slide,” which is the tendency for students to lose achievement gains and skills made during the previous school year due to inactivity during the summer.
The Library received a Freedom of Information Act (FOIA) request from the Better Government Association.
Ms. Harris reminded the Board that she will be attending the Illinois Libraries Director’s University in Springfield on June 5-8, 2017.

DEPARTMENT REPORTS
Virtual Branch – Kristin Moo
The Virtual Branch manages the Library’s patron facing online services including the website, catalog, event calendar, online resources (ebooks and emedia), research databases and online learning resources. With the recent launch of the new website, the department will be carefully monitoring changes and usage patterns. All systems of the website are now mobile friendly, including the custom public catalog that was developed by the Virtual Branch Web Developer Andrew Krause using the open source software solution, VuFind.  The online payment function of the website is scheduled to launch near the end of the summer.

COMMITTEE REPORTS
None

STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Dhvanii Raval congratulated the incoming Board Members.  She noted that during a recent Advanced Placement (AP) test, she was presented with a question about libraries, for which she had to write an argumentative essay.  She found her experiences as a Student Trustee helpful in answering the question, and is thankful for her role on the Board.
SAT Ashwin Prabhu noted that with AP and final exams in session or approaching, students will be seeking study room space and test resources.

TREASURER’S REPORT
Treasurer Bromley noted that the balance sheet is favorable, largely due to receiving tax revenue without delay.  Some budgeted items are expected to true up before year-end.

UNFINISHED BUSINESS
None

NEW BUSINESS
Approval of Waiver of Bid for Sole Provider Brainfuse HelpNow and JobNow Live Tutoring Database in the Amount of $30,000.00
Vice-President Forte Scott moved and Treasurer Bromley seconded that:

The Library Board approve waiver of bid for sole provider Brainfuse HelpNow and JobNow Live Tutoring Database in the amount of $30,000.00.

Roll call vote:
Mrs. Seyring            Yes
Ms. Bernas            Yes
Ms. Forte-Scott        Yes
Ms. Hyman            Yes
Mr. Jonen            Yes
Mr. Bromley            Yes
Mrs. Wroblewski Bosshart    Yes
The motion passed unanimously.

Approval of Waiver of Bid for Sole Provider ProQuest Safari Books & Video Database in the Amount of $23,000.00
Vice-President Forte-Scott moved and Trustee Seyring seconded that:

The Library Board approve waiver of bid for sole provider ProQuest Safari Books & Video Database in the amount of $23,000.00.

Roll call vote:
Mrs. Seyring            Yes
Ms. Bernas            Yes
Ms. Forte-Scott        Yes
Ms. Hyman            Yes
Mr. Jonen            Yes
Mr. Bromley            Yes
Mrs. Wroblewski Bosshart    Yes
The motion passed unanimously.

EXECUTIVE SESSION 
None

ADJOURNMENT
Trustee Bernas moved and Trustee Hyman seconded that:

The Library Board adjourn at 8:33 P.M.

The motion passed unanimously.