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BOARD MEETING
Monday, October 16, 2017
Hanover Park Library
Community Room
7:00 P.M.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Julie Wroblewski Bosshart, President; Anita Forte-Scott, Vice-President/Secretary; Gerald Bromley, Treasurer; Jillian Bernas; Hannah Hyman; David Jonen; Theresa Seyring
STUDENT TRUSTEES PRESENT
Kenneth Beymer
STUDENT TRUSTEE ABSENT
Ashwin Prabhu
OTHERS PRESENT
Carrie Cichon, Monica Harris, James Jonen, Ruth Jonen, Annie Miskewitch, Jason Santos, Kathy Schuessler, Magan Szwarek, Gail Tobin, Beth Valenziano, Matthew Williams
PUBLIC COMMENTS
Mrs. Ruth Jonen, community resident and retired Library Board Trustee, along with her husband James Jonen, presented a financial donation to the Library. Mr. and Mrs. Jonen requested the donation be applied to the cost for reframing the illustrations in kidsZone.
BOARD COMMENTS
Trustee Seyring recently spoke with a Library patron who inquired about a program called Life Learning, which is a program offered at Harper College for individuals over 50 years of age. Executive Director Harris noted that she will look into the program. Trustee Seyring also asked for information about the change in e-book vendors. Ms. Harris explained that previously the Library had three separate vendors with a lot of crossover in material, and therefore an unnecessary duplication of service. After a careful evaluation, the Library selected to keep two of the three vendors to supply e-book services.
Trustee Bernas attended the Legislative Luncheon at the Hoffman Estates Chamber of Commerce. She enjoyed the networking opportunity with other local businesses.
Vice-President Forte-Scott noted some upcoming community events she will be attending, including a Leadership Luncheon; Intergovernmental Reception; the Toast of Schaumburg; Coffee, Contacts and Content with the Schaumburg Business Association; and the Sister Cities Meetup at the Sears Centre.
RAILS – Ms. Hyman
None
APPROVAL OF MINUTES
Vice-President Forte-Scott moved and Trustee Hyman seconded that:
The September 18, 2017 Regular Board Minutes be approved, with typographical corrections.
Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Hyman Yes
Ms. Bernas Yes
Ms. Forte-Scott Yes
Mr. Jonen Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
APPROVAL OF BILLS
Treasurer Bromley moved that:
The Board approve the September 2017 Bill List.
Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Hyman Yes
Ms. Bernas Yes
Ms. Forte-Scott Yes
Mr. Jonen Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
None
PRESIDENT’S REPORT
President Wroblewski Bosshart attended multiple college related programs with her family, and is grateful for the resource that the Library offers. She also had a chance to reserve a meeting room, and appreciated having access to a place for her meeting.
DIRECTOR’S REPORT
Executive Director Harris opened her report providing an overview of a recent event at the Arlington Heights Memorial Library (AHML), as requested. Ms. Harris found value in sharing our Library’s mission and values for programming, should our Board ever be faced with a similar situation.
Ms. Harris announced that a shipment has arrived for the Board members that placed orders for branded clothing from the Lands’ End business apparel catalog. In addition to distributing the orders, she gave all Board members an invitation to the Library’s upcoming In-Service Day and staff holiday party.
Ms. Harris highlighted the Summer Challenge Wrap-Up in the Board packet. New this year is a full evaluation of the 2017 Summer Challenge that will assist future goal setting processes next year. In November, the Library will also be meeting with local District 54 administrators and curriculum specialists to learn about their goals for student learning over the summer, and incorporate these initiatives into the goals for the 2018 Summer Challenge.
Starting in October, staff will administer surveys to program attendees to more effectively evaluate efforts toward reaching programming goals and for measuring impact with an outcome based evaluation tool.
The online catalog received a new enhancement that expands the content in carousels that feature book or DVD covers. This should continue to improve the patron experience while browsing our collection.
Ms. Harris invited the Board to the Schaumburg Township Intergovernmental Reception on October 19, and the Library’s Culture Fest on October 21.
DEPUTY DIRECTOR’S REPORT
Deputy Director Miskewitch noted that the security alarm at Central was upgraded, with an enhanced feature for authorized staff to access the security panel from personal devices. Discussion rooms 4 through 9 have been refreshed with paint, and discussion rooms 4, 5 and 7 have had AV equipment installed. Security cameras have been installed in the Fiction area. The AC unit at Central was replaced and worn chiller pipes have been re-insulated.
The certificate for disposal has been completed. The final approval can take up to 60 days. Ms. Miskewitch has completed training to serve as a FOIA officer for the Library and responded to two requests in the previous month, both of which were responded to in the allotted time frame.
STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee Kenneth Beymer attended multiple high school open house events. At the events, he handed out information to peers and their parents for the college related programming coming up at the Library. He will be placing an article in his school’s newspaper announcing the Library’s upcoming Culture Fest event.
DEPARTMENT REPORTS
Hanover Park Branch – Gail Tobin
Hanover Park Branch Coordinator, Gail Tobin, reported on recent improvements to the branch, noting the popular update to the Early Literacy space. She highlighted some successful, interactive summer initiatives including a community garden and monarch “egg to butterfly” display. Mrs. Tobin identified many Hanover Park community agencies the Library collaborates with.
COMMITTEE REPORTS
None
TREASURER’S REPORT
Treasurer Bromley noted that year-to-date revenues are on track, and, although low, expenditures will normalize in subsequent quarters.
UNFINISHED BUSINESS
None
NEW BUSINESS
Approval of Award of Bid for Renewal of Cisco Smart Net Support Contract from ePlus in the amount of $32,547.07
Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that:
The Board approve Award of Bid for renewal of Cisco Smart Net support contract from ePlus in the amount of $32,547.07.
Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Hyman Yes
Ms. Bernas Yes
Ms. Forte-Scott Yes
Mr. Jonen Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
Approval of Award of Bid for Renewal of NetApp SupportEdge Support Contract from ePlus in the amount of $33,995.00
Vice-President Forte-Scott moved and Treasurer Bromley seconded that:
The Board approve Award of Bid for renewal of NetApp SupportEdge support contract from ePlus in the amount of $33,995.00.
Roll call vote:
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Hyman Yes
Ms. Bernas Yes
Ms. Forte-Scott Yes
Mr. Jonen Yes
Mrs. Wroblewski Bosshart Yes
The motion passed unanimously.
Review of Chapters 1-5 of Trustee Facts File, Third Edition
Approval of Request by Village of Schaumburg for use of both Rasmussen Rooms on January 18, 2018
Vice-President Forte-Scott moved and President Wroblewski Bosshart seconded that:
The Board approve request by the Village of Schaumburg for use of both Rasmussen Rooms on January 18, 2018.
The motion passed unanimously.
EXECUTIVE SESSION
None
ADJOURNMENT
Treasurer Bromley moved and Trustee Jonen seconded that:
The Library Board adjourn at 8:09 P.M.
The motion passed unanimously.