LIBRARY BOARD MEETING Monday, November 13, 2017 Central Library Conference Room
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCEBOARD MEMBERS PRESENT Julie Wroblewski Bosshart, President; Gerald Bromley, Treasurer; Jillian Bernas; David Jonen; Theresa Seyring BOARD MEMBERS ABSENT Anita Forte-Scott, Hannah Hyman STUDENT TRUSTEES PRESENT Kenneth Beymer STUDENT TRUSTEE ABSENT Ashwin Prabhu OTHERS PRESENT Victoria Akinde, Megan Bosshart, Carrie Cichon, Emily Culbert, Monica Harris, Michael Malatt, Annie Miskewitch, Hollis Sienkiewicz, Magan Szwarek, Lori Teipel, Beth Valenziano, Matthew Williams PUBLIC COMMENTS Community residents Megan Bosshart and Emily Culbert attended the meeting to observe. Community resident Matthew Williams commented about the teen activities and prizes for the Summer Challenge. BOARD COMMENTS Treasurer Bromley and Trustees Jonen, Bernas and Seyring attended and enjoyed the Staff In-Service Day presentations. Trustee Bernas commented about the Library’s policy regarding signature collection outside the Library’s entrance. Trustee Seyring attended and enjoyed the Library’s Culture Fest event. RAILS – Ms. Hyman None APPROVAL OF MINUTES Trustee Bernas moved and Trustee Jonen seconded that: The October 16, 2017 Regular Board Minutes be approved. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Bernas Yes Mr. Jonen Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously. APPROVAL OF BILLS Treasurer Bromley moved that:
The Board approve the October 2017 Bill List. Roll call vote: Mr. Bromley Yes Mrs. Seyring Yes Ms. Bernas Yes Mr. Jonen Yes Mrs. Wroblewski Bosshart Yes The motion passed unanimously.ADDITIONS OR CHANGES TO AGENDA None PRESIDENT’S REPORT President Wroblewski Bosshart attended the Staff In-Service Day and the Intergovernmental Reception, and enjoyed both events. President Wroblewski Bosshart noted a statistical decrease of card registrations for the month, and asked if notifications are sent to cardholders when the expiration of their library cards is approaching. Ms. Harris noted that although there are other means of consistent communication with cardholders, we can look into sending an email notification around the time of card expirations. DIRECTOR’S REPORT Executive Director Harris thanked the Board of Trustees for their attendance at the Staff In-Service Day event. She noted that their participation, involvement and support is valued. Ms. Harris noted that the Library received a surplus allocation of $7,179.85 from the Libraries of Illinois Risk Agency (LIRA), which is the library’s named insurance cooperative for property and casualty insurance and workman’s compensation. The Library also received the first payment of $26,490.90 as part of the E-Rate Program. Ms. Harris noted that library employees are in an open enrollment period for medical insurance through November 15, 2017. The Library successfully hosted the Culture Fest event on October 21, which attracted over 400 attendees. DEPUTY DIRECTOR’S REPORT Deputy Director Miskewitch noted that CS2 Design Group has begun the capital assessment for mechanical, electrical and plumbing at all three library locations. A new scan and fax station has been installed at the central location, as well as one at each branch location. The kidsZone program rooms and mother’s room have been refreshed with paint. Public computers were installed at the Hanover Park Branch. The Library received the approved Disposal Certificate from the state, and is in process of identifying documents for legal disposal. Ms. Miskewitch will be mentoring a student that is pursuing her Master’s Degree in Library and Information Science. DEPARTMENT REPORTS Access Services – Victoria Akinde The Access Services department is comprised of cataloging, acquisition and inter-library loan. The department prioritizes data integrity, making sure that the catalog is accurate, as well as the evaluation of material condition. Access Services employees work closely with selectors to examine the condition of material, and decide whether to withdraw, repair or replace. A Data Analyst was hired in the Access Services department this year to help the Library better understand and maintain its collection. COMMITTEE REPORTS None STUDENT ADVISOR TRUSTEE REPORTS Student Advisor Trustee Kenneth Beymer attended the Library’s Culture Fest event. He enjoyed seeing attendees interacting with the presenters. He assisted with a mosaics display in The Commons. Kenneth has also received positive feedback from school peers regarding the Library’s college preparation programs. TREASURER’S REPORT Treasurer Bromley noted that fund balances are strong for the first month of the 2nd quarter. The list of investments shows that the portfolio is currently producing profit. UNFINISHED BUSINESS None NEW BUSINESS Presentation of FY 2016-2017 Audit Report Mike Mallat of Baker Tilly Virchow Krause LLP presented the independent auditor’s annual report for the year ending June 30, 2017. The Audit includes an assessment of the organizational processes, potential areas of risk or weakness, and suggestions and recommendations for improvement. The Library received an Unmodified Opinion, which is the highest evaluation to receive. Mr. Mallat complimented the Library for having great organizational structure and oversight. Review of Proposed 2018 Calendar of Regular Board Meeting Dates A vote will take place at the December Board Meeting for the 2018 calendar of regular Board Meeting dates. EXECUTIVE SESSION None ADJOURNMENT Treasurer Bromley moved and President Wrobleski Bosshart seconded that: The Library Board adjourn at 8:31 P.M. The motion passed unanimously.