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BOARD MEETING
Monday, December 14, 2015
Central Library Conference Room
7:00 P.M.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Ruth Jonen, President; Robert Frankel, Vice-President/Secretary; Julie Wroblewski Bosshart, Treasurer; Jillian Bernas; Gerald Bromley; Anita Forte-Scott; Theresa Seyring
STUDENT TRUSTEES PRESENT
Jessica D’Souza
STUDENT TRUSTEE ABSENT
Sruthi Gurudev
OTHERS PRESENT
Carrie Cichon, Amber Creger, Monica Harris, Maureen Howell, Susan Miura, Reiner Musni, Stephanie Sarnoff, Hollis Sienkiewicz, Bobbi Sloan, Lori Teipel, Elizabeth Valenziano
PUBLIC COMMENTS
Bobbi Sloan asked about architectural remodeling plans for the Central Library. Ms. Sarnoff replied that the needs of the building and the public are under review.
BOARD COMMENTS
Trustee Bernas commented on the Tree Lighting Ceremonies she attended at the Village of Hanover Park and at the Roselle Public Library District.
Vice-President Frankel commented that the Indian Trails District Library will close to the public for one month during a building relocation. He recalled that the STDL closed to the public for only one day during the relocation to the current building in 1998.
Trustees Seyring and Forte-Scott and Treasurer Wroblewski Bosshart commended and thanked the staff for their work on the Library’s 2015 Holiday Party.
RAILS – Ms. Forte-Scott
None
APPROVAL OF MINUTES
Trustee Forte-Scott moved and Trustee Wroblewski Bosshart seconded that:
The November 16, 2015 Regular Board Minutes be approved, with corrections.
The motion passed unanimously.
APPROVAL OF BILLS
Treasurer Wroblewski Bosshart moved that:
The Library Board approve the November 2015 Bill List.
Roll call vote:
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
Mr. Frankel Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Jonen Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
Ms. Sarnoff stated that an Executive Session is necessary to review Executive Session minutes.
PRESIDENT’S REPORT
President Jonen complimented the newly remodeled KidsZone Program Room. She reported that the Adult Classroom is currently undergoing flooring and wall cover improvements.
She thanked all who were involved in planning and presenting the 2015 Holiday Party.
DIRECTOR’S REPORT
Ms. Sarnoff reported that Director of Reference Services Nelly Somerman announced her plan to retire in February. Recruitment of a successor will begin in January. Improvements to the Adult Classroom began on December 11 and will be completed in early January. The Hoffman Estates Branch front entry doors were replaced without interrupting access by the public.
DEPUTY DIRECTOR’S REPORT
Ms. Harris reported that Programming Coordinator Kate Niehoff is developing a Comprehensive Programming Plan which will focus on expanding user engagement, improving community partnerships, attracting new users, and creating programs that appeal to a diverse demographic cross-section. The next step in the process is to audit how current programming efforts support these priorities.
The Library received two Freedom of Information Act (FOIA) requests. The first was a Commercial FOIA request from SmartProcure seeking information about 2014 purchase orders. The second request was submitted by the Illinois Policy Institute, seeking information on the top ten compensated employees during the last 5 years. An addendum requested pension information about these individuals.
DEPARTMENT REPORTS
Public Relations – Susan Miura
Public Relations Coordinator Susan Miura distributed a compilation of 2015 articles, newsletters, and press clippings promoting STDL resources, programs, and services. Susan is a member of the National Library Week and Programming/Communications Committees.
Graphics – Maureen Howell
Graphics Coordinator Maureen Howell reported that her staff fulfilled over 1,900 work orders in 2015. She noted that the Library took first place in both the 2015 Village of Schaumburg SeptemberFest Parade and the 2015 Village of Hoffman Estates July 4th Parade.
COMMITTEE REPORTS
Plan of Service – Mr. Frankel
A discussion of the Central Library terrazzo lobby floor will continue in 2016.
STUDENT ADVISOR TRUSTEE REPORTS
Student Advisor Trustee (SAT) Jessica D’Souza reported that the Teen Corps held a short story writing competition. Members of the Teen Corps are looking forward to participating in the 2016 Comic Con. District 211 finals are scheduled after winter break. She anticipates that a large number of high school students will study in the Teen Center and Meeting Rooms.
TREASURER’S REPORT
Treasurer Wroblewski Bosshart and Trustee Bromley met with Finance Director Beth Valenziano to discuss investment firm options, the Treasurer’s Report, and improvements to the budget process. Mrs. Valenziano recommended that the board interview investment firms Mesirow Financial and Public Financial Management (PFM) at the January and February board meetings.
UNFINISHED BUSINESS
None
NEW BUSINESS
Approval of 2016 Calendar of Regular Board Meeting Dates
The Regular Board Meetings will all be held on the 3rd Monday of each month, with the exception of May and August, which will be held on the 4th Monday. The April meeting will be held at the Hoffman Estates Branch, and the October meeting will be held at the Hanover Park Branch.
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:
The Library Board approve the 2016 Calendar of Regular Board Meeting Dates.
The motion passed unanimously.
Review of Café lease
Trustee Bromley and Facilities Coordinator Joanne Schulz will meet the café operator to review the lease. An update will be presented at the January Board meeting.
Approval of Award of Bid for VMWare Software License, Subscription and Support to the Lowest Responsible Bidder En Pointe Technologies Sales, LLC in the amount of $36,987.37
Trustee Forte-Scott moved and Vice-President Frankel seconded that:
The Library Board approve award of bid to En Pointe Technologies Sales, LLC in the amount of $36,987.37.
Roll call vote:
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
Mr. Frankel Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Jonen Yes
The motion passed unanimously.
Approval of Award of Bid for Cisco Hardware, Licenses and Services to the Lowest Responsible Bidder Single Path in the amount of $181,985.93
Treasurer Wroblewski Bosshart moved and Trustee Forte-Scott seconded that:
The Library Board approve award of bid to Single Path in the amount of $181,985.93.
Roll call vote:
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
Mr. Frankel Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Jonen Yes
The motion passed unanimously.
EXECUTIVE SESSION
Trustee Forte-Scott moved and Vice-President Frankel seconded that:
The Library Board enter into Executive Session at 8:10 P.M.
Roll call vote:
Ms. Forte-Scott Yes
Mrs. Wroblewski Bosshart Yes
Mr. Frankel Yes
Mrs. Seyring Yes
Mr. Bromley Yes
Ms. Bernas Yes
Mrs. Jonen Yes
The motion passed unanimously.
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:
The Board re-enter Regular Session at 8:14 PM
Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.
Treasurer Wroblewski Bosshart moved and Trustee Bernas seconded that:
Minutes of the April 20, 2015 Executive Session be published.
Roll call vote:
Ms. Bernas Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Bromley Abstain
Mrs. Jonen Yes
ADJOURNMENT
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:
The Regular Meeting be adjourned at 8:17 P.M.
This motion passed unanimously.