Board Meeting Minutes 1-19-15

MINUTES OF THE REGULAR BOARD MEETING

BOARD MEETING
Monday, January 19, 2015
Central Library
Conference Room
7:00 P.M.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Julie Wroblewski-Bosshart, Vice-President/Secretary; Nicholas Scipione, Treasurer; Gerald Bromley; Robert Frankel; Deborah Miller

BOARD MEMBERS ABSENT
Anita Forte-Scott

STUDENT TRUSTEES PRESENT
Barathkumar Baskaran, Sruthi Gurudev

OTHERS PRESENT
Jillian Bernas, Carrie Cichon, Angel Garcia, Monica Harris, Stephanie Sarnoff, Theresa Seyring, Lisa Trousdale, Debi Wolfe

PUBLIC COMMENTS
None

BOARD COMMENTS
Trustees Miller and Bromley and Treasurer Scipione commented that they had attended the annual Martin Luther King, Jr. Day Breakfast hosted by the Village of Hoffman Estates, and reported that it had been an outstanding event.

RAILS Update – Mrs. Forte-Scott
None

APPROVAL OF MINUTES
Trustee Miller moved and Vice President Wroblewski- Bosshart seconded that:

The December 15, 2014 Regular Board Minutes be approved.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Scipione moved that:

The Board approve the December 2014 Bill List.

Roll call vote:
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Wroblewski-Bosshart Yes
Mr. Scipione Yes

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

PRESIDENT’S REPORT
President Jonen cited an article that Ms. Sarnoff sent to the Trustees about the process of library director evaluation. The article indicated the importance of the monthly Director’s Report for providing ongoing information to Trustees.

DIRECTOR’S REPORT
Ms. Sarnoff distributed invitations to the Schaumburg Township Elementary School Foundation Annual Mardi-Gras and Casino Night Event, and the Hoffman Estates Chamber of Commerce Annual Celebration of Excellence Dinner. She reminded the Board about the upcoming Annual Illinois Library Association (ILA) Legislative Breakfast on Monday, February 16.
She reported that the local history display cabinet, funded by Tax Increment Financing (TIF) from the Village of Schaumburg, is in the final design phase. Ms. Sarnoff anticipates its completion toward the end of March, 2015.
Ms. Sarnoff received notification from Secretary of State and State Librarian Jesse White indicating that STDL will receive a 2015 Per Capita Grant in the amount of $158,561.25. This is the same amount received in 2014. An email from the Illinois Library Association indicated that the 2015 Grant might be reduced during the state’s budget process. STDL received a letter of congratulations from Jesse White on our recognition as a 2014 Library Journal 5-Star Library.
The American Library Association (ALA) 2015 Midwinter Meeting will be held in Chicago from January 30 – February 2. Ms. Sarnoff and Deputy Director Monica Harris will meet with Alexis Sarkisian, former North Suburban Library System (NSLS) marketing consultant, to assist in development of a marketing plan.
Judy Napier, Department Director of Popular Services, announced her retirement, effective February 20, after 43 years of service with STDL. A brunch is scheduled for Wednesday, February 11.
As a result of budgetary constraints, the Internal Revenue Service (IRS) will provide STDL with paper versions for only 1040; 1040a and 1040ez tax forms. Print instruction booklets will not be provided. All other forms and instruction booklets will be available online.

DEPUTY DIRECTOR’S REPORT
Ms. Harris reported that the STDL Staff Safety Committee hosted a “Safety First” training session on dealing with violence in the workplace. Lieutenant Michael Gerard of the Schaumburg Village Police Department presented both general information and specific recommendations to employees in various departments.
She reported that we are upgrading the current version of SIRSI, our Integrated Library System (ILS). This will provide a significant enhancement to the functionality and ease of use of the online catalog. Staff training will begin in February.
Ms. Harris, the Library’s FOIA officer, responded to a FOIA request for copies of all Library Trustee candidate petitions.

STAFF REPORTS
Adult Programming – Debi Wolfe
Adult Programmer Debi Wolf reported that STDL hosted 520 programs and bus trips garnering an attendance of 15,571. 1,414 people participated in 29 bus trips. One bus trip included a well- received first-of-its-kind walking tour. 995 people attended 29 interactive programs. Mrs. Wolfe presented book talks to 488 seniors in community residential care facilities. The continued success of STDL’s Adult Programs is a result of appealing, creative offerings made by top quality presenters.

COMMITTEE REPORTS
Trustee Bromley met with Director of IT, Reiner Musni, to review the Central Library infrastructure. He noted that the upcoming budgeting process will address HVAC issues, including a backup chiller, and correction of deteriorated internal drains on the west façade.

Café Committee
Trustee Bromley, Treasurer Scipione and Facility Coordinator Joanne Schultz met with
Elbert Julian, owner of Café Express. The 2014 lease is in the 4th of its 5 year term. At the Library’s request, Mr. Julian upgraded signage and adjusted the Café schedule to match STDL’s public service hours. The ice machine was replaced during the current fiscal year. Mrs. Schultz will budget for new furniture, artwork and replacement of the grease trap. Douglas Ellsworth, Director of Finance, notified Mr. Julian of the annual contractual rent increase of 1.3%, as determined by the increase in the 2014 Consumer Price Index (CPI).

STUDENT TRUESTEE REPORTS
Barathkumar (Barath) Baskaran reported on the success of the recent Teen Place ‘Lock-In’. He noted that High School District 211 approved changes in 2016-2017 academic schedule which alters the dates for study/finals weeks. He continues his initiative to place posters at his Hoffman Estates High School advertising the upcoming Teen Job Fair.
Sruthi Gurudev reported that the Teen Place was used extensively by students during finals week. She expressed appreciation that the Library provides teens with access to Rasmussen and Class Rooms for studying. She will serve as a greeter for the Teen Job Fair.

TREASURER’S REPORT
Treasurer Scipione reported that expenditures are below budget at the end of the 2nd quarter of FY2014-15. It is expected that expenditures will be on target by the end of the fiscal year. He noted that several of the Library’s Certificate of Deposits (CDs) matured and that these funds (approximately $1.24 million) were deposited in the Library’s money market account.

UNFINISHED BUSINESS
Review the Executive Director Evaluation Form
President Jonen reported that the new Director’s Evaluation form will be distributed at the February meeting. She asked that Ms. Sarnoff and Ms. Harris provide the board with their accomplishments this past year and goals for the coming year. Completed evaluation forms are due at the March Board Meeting; results will be discussed during occur during an Executive Session of the April meeting.

Schedule Plan of Service Committee Meeting
The Plan of Service Committee will meet at 5:30 PM on Monday, February 16 in the kidsZone classroom. The Regular Board Meeting will begin at 7:00 in the Adult Conference Room.

NEW BUSINESS
2015 Budget Meeting Schedule
There will be two Budget Committee Meetings in May. This is a departure from previous years in which four meetings were held.

EXECUTIVE SESSION
None

ADJOURNMENT
Trustee Miller moved and Treasurer Scipione seconded that:

The Board adjourn at 8:23 pm.

The motion passed unanimously.