Board Meeting Minutes 3-16-15

MINUTES OF THE REGULAR BOARD MEETING

BOARD MEETING
Monday, March 16, 2015
Central Library
Conference Room
7:00 P.M.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
Ruth Jonen, President; Julie Wroblewski-Bosshart, Vice-President/Secretary; Nicholas Scipione, Treasurer; Gerald Bromley; Anita Forte-Scott; Robert Frankel; Deborah Miller

STUDENT TRUSTEES PRESENT
Barathkumar Baskaran, Sruthi Gurudev

OTHERS PRESENT
Jillian Bernas, Carrie Cichon, Susan Gibberman, Monica Harris, Melissa Jones, Amy Peterson, Stephanie Sarnoff, Lori Teipel, Lisa Trousdale

PUBLIC COMMENTS
None

BOARD COMMENTS
Trustee Forte-Scott commented that she attended the Schaumburg Business Association’s Good Morning Schaumburg event on Tuesday March 10. She noted that the Library will have a display table at the Hoffman Estates Celtic Fest on Sunday, March 22 at the Sears Center.
Treasurer Scipione commented on compliments he has receive from the public, in particular about Adult, Teen and KidsZone programs. He thanked the staff for their hard work.

RAILS Update – Mrs. Forte-Scott
None

APPROVAL OF MINUTES
Trustee Miller moved and Vice-President Wroblewski-Bosshart seconded that:

The February 16, 2015 Regular Board Minutes be approved, with one typographical correction.

The motion passed unanimously.

APPROVAL OF BILLS
Treasurer Scipione moved that:

The Board approve the February 2015 Bill List.

Roll call vote:
Mr. Bromley Yes
Mrs. Miller Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Scipione Yes
Mrs. Jonen Yes

The motion passed unanimously.

ADDITIONS OR CHANGES TO AGENDA
None

PRESIDENT’S REPORT
President Jonen commented about a program on agenda development that she and Trustee Bromley attended at the February 14 Illinois Library Association (ILA) Trustee Workshop. The program was presented by STDL’s attorney Julie Tappendorf. Ms. Sarnoff has requested that Ms. Tappendorf draft a formal policy for developing Board agendas.

DIRECTOR’S REPORT
Ms. Sarnoff reported that she and Deputy Director Harris will meet with Management staff to review FY2015/2016 departmental budgets requests. Due to scheduling conflicts, the Board’s Budget Committee meeting previously set for May 20 will be rescheduled.
The replacement of interior and exterior compact fluorescent lamps (CFL) with light-emitting diode (LED) lamps has begun at the Central Library. This project will provide labor and energy cost savings.
Lori Teipel, Assistant to the Director of Popular Services, has assumed administrative duties following the retirement of Department Director Judy Napier. Librarian Andrew Krause has been appointed to the position of Collection and Content Strategist Librarian in the Access Services Department. Alexis Sarkisian presented a Marketing workshop for the Management Team on February 24. The Library received a Certificate of Appreciation from the Villages of Hoffman Estates and Schaumburg, the Veterans of Foreign Wars (VFW) and the American Legion Post for participation in the 2014 annual Memorial Day Observance. Ms. Sarnoff read an email received by Business Liaison Librarian Patti Smolin thanking the Reference staff for their commitment to their jobs and providing quality services.

DEPUTY DIRECTOR’S REPORT
Ms. Harris reported that a task force of the Public Library Association (PLA) has been analyzing traditional outcome evaluation measures for core service areas. On behalf of STDL, she applied and was accepted to attend a PLA sponsored pre-conference at the American Library Association (ALA) annual conference in June to review proposed new evaluation measures. STDL will receive a small stipend from PLA for her participation. She announced that the IT department upgrade in bandwidth at Hoffman Estates and Hanover Park branches resulted in a 500% increase in internet speed at those locations. Ms. Harris will participate in a 5 week University of Illinois online course in Non-Profit Financial Management. Trustee Bromley requested that Ms. Harris present a summary to the Board of what she found most important in the course.

STAFF REPORTS
Popular Services – Lori Teipel
Audio Visual Librarian Amy Peterson reported on the relocation of several collections in the department. She described the three different e-book platforms to which STDL subscribes – Overdrive, 3M, and Axis360.
Fiction Librarian Susan Gibberman reported on the interfiling of paperback and hard cover books and traditional and innovative book discussion programs currently offered. She noted that “NextGen” (for people ages 20-40) programming has also grown in popularity, and has expanded to include those facing social challenges.

Youth Services – Melissa Jones
Director of Youth Services Mellissa Jones reported that the KidsZone joined the national “1,001 Books Before Kindergarten” initiative in September 2014. Thus far, 245 children from infancy to 5 years have been registered. She noted that 32 science programs were presented between September 2014 and February 2015.

COMMITTEE REPORTS
None

STUDENT ADVISOR TRUESTEE REPORTS
Student Advisor Trustee (SAT) Sruthi Gurudev reported on the success of the February 28 Teen Job Fair which was attended by 368 people (313 teens and 55 attending parents).
SAT Barathkumar Baskaran reported that he expects high demand for discussion room study space for upcoming AP Exams. He noted that all high school freshmen in School District 21 took the Partnership for Assessment of Readiness for College and Careers (PARCC) Exam for the first time. Ms. Sarnoff reported that the Media Centers at the five School District 211 High Schools are being renovated and their facilities and technology will be modeled on STDL’s Teen Place Digital Production Studio.

TREASURER’S REPORT
Treasurer Scipione reported that Finance Doug Director Ellsworth did not sell any of STDL’s long term bonds because doing so would have incurred an unacceptable unrealized loss.

UNFINISHED BUSINESS
None

NEW BUSINESS
Submission of Library Director Evaluation Form
President Jonen will compile the results of the Library Director evaluations and provide them for
discussion at the April Board meeting.

Approval of Vision, Mission and Values Statements
Trustee Miller moved and Trustee Frankel seconded that:

The Board approve the Library’s Vision, Mission and Values Statements.

The motion passed unanimously.

Review of Proposed Public Participation Policy
Vice-President Wroblewski-Bosshart moved and Trustee Bromley seconded that:

The Board approve the Public Participation Policy, changing the time limit to 5 minutes.

The motion passed unanimously.

Appointment of Nominating Committee
President Jonen appointed Trustees Frankel and Forte-Scott to serve as a Nominating Committee.

EXECUTIVE SESSION
Trustee Miller moved and Trustee Forte-Scott seconded that:

The Board enter into Executive Session at 8:15P.M.

Roll call vote:
Mrs. Miller Yes
Mr. Bromley Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Scipione Yes
Mrs. Jonen Yes

The motion passed unanimously.

Trustee Miller moved and Trustee Frankel seconded that:

The Board re-enter Regular Session at 8:25 PM

Roll call vote:
Mrs. Miller Yes
Mr. Bromley Yes
Mr. Frankel Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Forte-Scott Yes
Mr. Scipione Yes
Mrs. Jonen Yes

The motion passed unanimously.

ADJOURNMENT
Trustee Miller moved and Treasurer Scipione seconded that:

The Board adjourn at 8:48P.M.

The motion passed unanimously.