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MINUTES OF THE REGULAR BOARD MEETING
BOARD MEETING
Monday, May 18, 2015
Central Library
Conference Room
7:00 P.M.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
Ruth Jonen, President; Julie Wroblewski Bosshart, Vice-President/Secretary; Gerald Bromley; Robert Frankel; Anita Forte-Scott; Deborah Miller
BOARD MEMBERS ABSENT
Nicholas Scipione
STUDENT TRUSTEES ABSENT
Barathkumar Baskaran, Sruthi Gurudev
OTHERS PRESENT
Jillian Bernas, Pat Bernas, Robert Bernas, John Bosshart, Carrie Cichon, Doris Fox, Angel Garcia, Mary Beth Hackel, Monica Harris, Melissa Jones, Robert Lyons, Susan Miura, Tiffany Nash, Dan Pohrte, Stephanie Sarnoff, Brendan Seyring, Bryan Seyring, Gary Seyring, Theresa Seyring Bobbi Sloan, Nelly Somerman, Craig Suares, Lori Teipel, Mary Wroblewski
PUBLIC COMMENTS
Friends and family members of Library Board Trustees-Elect Jillian Bernas and Theresa Seyring introduced themselves, and announced their intent to witness their swearing in ceremony. Friends of Deborah Miller shared their good wishes on the occasion of her retirement from the Library Board.
Craig Suares introduced himself as an applicant for the 2015-2016 Student Advisor Trustee position.
BOARD COMMENTS
Trustee Miller thanked her colleagues on the Library Board and Library staff for their kindness and hard work during her years of service on the Board.
Trustee Frankel commended and thanked Trustee Miller for the standard of public service she set.
Trustee Bromley commented that he had represented the Board of Trustees at the Village of Schaumburg Environmental Fair hosted by the Library on May 2. He spoke with and answered questions from library patrons.
Trustee Forte-Scott thanked Trustee Miller for her service and guidance during her years on the Board.
RAILS Update – Mrs. Forte-Scott
Trustee Forte-Scott provided a brief overview of Reaching Across Illinois Library System (RAILS) and the advocacy, resource sharing, continuing education, delivery and consortial discount services that it provides to academic, public, school and special libraries in northern Illinois.
APPROVAL OF MINUTES
Trustee Miller moved and Vice President Wroblewski Bosshart seconded that:
The April 20, 2015 Regular Board Minutes be approved, with typographical corrections.
The motion passed unanimously.
APPROVAL OF BILLS
Vice-President Wroblewski Bosshart moved that:
The Board approve the April 2015 Bill List.
Roll call vote:
Mrs. Miller Yes
Mr. Frankel Yes
Mr. Bromley Yes
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Jonen Yes
The motion passed unanimously.
ADDITIONS OR CHANGES TO AGENDA
There will be no Student Advisor Trustee (SAT) report, as the SATs have been excused from the meeting to study for exams. The discussion of the Library Mission and Values Statement will be postponed until the July Board meeting.
RECOGNITION OF RETIRING TRUSTEE DEBBY MILLER
WHEREAS, Debby Miller was elected and served with distinction as a Trustee of the
Schaumburg Township District Library from 1971 to 2015; and,
WHEREAS, she held the offices of Library Board President, Vice-President/Secretary, Treasurer; and,
WHEREAS, she had leadership roles in the North Suburban Library System, Illinois Library Association, American Library Association, Association for Library Trustees and Advocates, and National Library of Education Advisory Committee; and,
WHEREAS, she received the Illinois Humanities Council Studs Terkel Humanities Service Award, the Illinois Library Association Intellectual Freedom Award, the American Library Association Whitehouse Conference on Libraries Citizen of the Year Award, and an American Library Association Trustee Citation; and,
WHEREAS, she has been an advocate for library legislation, trustee training, intellectual freedom and public library development on local, regional, state and national levels; and,
WHEREAS, she guided the selection of artwork for the Library, including sculptures by Dale Chihuly (Persian Wall), Richard Hunt (Open Book); and J. Seward Johnson (Computing the Future); and,
WHEREAS, she established strong ties with local municipalities and community organizations; and,
WHEREAS, she has been a driving force in making our Library the educational, cultural and technological jewel in the crown of Schaumburg Township; therefore,
BE IT RESOLVED on this 20th day of April 2015, that the Board of Trustees of the Schaumburg Township District Library does herewith express its appreciation for Debby Miller’s passion, commitment and contributions during her forty-four years of service. Her selfless dedication has made our Library and our community a better place and her presence on the Library Board will be greatly missed. The Board directs that a copy of this resolution be presented to Debby Miller and that its contents be made a matter of permanent record in the minutes of this library.
CERTIFICATION OF LIBRARY BOARD ELECTION RESULTS
Ms. Sarnoff was notified by Cook County Clerk David Orr that the April 2015 election results have been certified and that Julie Wroblewski Bosshart, Jillian Bernas and Theresa Seyring have been duly elected to serve on the Schaumburg Township District Library Board of Trustees.
SWEARING IN OF NEW TRUSTEES
Schaumburg Township Supervisor Mary Wroblewski administered the Schaumburg Township District Library oath of office to Jillian Bernas, Julie Wroblewski Bosshart and Theresa Seyring.
ELECTION OF OFFICERS
Trustee Forte-Scott moved and Trustee Frankel seconded that:
Trustee Jonen serve as President of the Schaumburg Township District Library Board for 2015/2016.
The motion passed unanimously.
Trustee Forte-Scott moved and Trustee Wroblewski Bosshart seconded that:
Trustee Frankel serve as Vice-President/Secretary of the Schaumburg Township District Library Board for 2015/2016.
The motion passed unanimously.
Trustee Forte-Scott moved and Trustee Frankel seconded that:
Julie Wroblewski Bosshart serve as Treasurer of the Schaumburg Township District Library Board for 2015/2016.
The motion passed unanimously.
PRESIDENT’S REPORT
President Jonen reported that she, Ms. Sarnoff, and Ms. Harris met with Trustees Bernas and Seyring for a New Trustee Orientation. They discussed expectations for service on the Library Board.
Trustee Bromley suggested documenting the onboarding process for new trustees.
DIRECTOR’S REPORT
Ms. Sarnoff reminded the board of: the upcoming budget meetings scheduled for 7:00 P.M. on Wednesday, May 27 and Wednesday, May 28 in the KidsZone Classroom; the Spring Naturalization Ceremony scheduled for 11:00 A.M. in the Rasmussen Rooms on Friday, May 22; and, the Annual Schaumburg-Hoffman Estates Memorial Day Observance scheduled for 10:45 A.M. on Monday, May 25 at St. Peter’s Lutheran Church (202 E. Schaumburg Road).
Ms. Sarnoff will host a tour of the Central Library for a visiting delegation from our Schaumburg, Germany Sister City.
DEPUTY DIRECTOR’S REPORT
The Library is sharing departmental programming initiatives to increase attendance at programs and events at the library. The inter-departmental collaborative theme for this year’s Summer Reading Program is Read to the Rhythm. Future collaborative programming efforts include “Banned Books Week” and a Makers Fair this fall.
COMMITTEE REPORTS
None
STUDENT ADVISOR TRUSTEE REPORTS
None
TREASURER’S REPORT
Treasurer Wroblewski Bosshart reported that tax revenues continue to be received and that Departmental spending is below expected levels. She indicated an anticipated fund balance of $50,000 at the end of FY2014/2015.
UNFINISHED BUSINESS
Agenda Policy
Ms. Sarnoff reported that Library Attorney Julie Tappendorf reviewed the proposed Agenda Policy and indicated that it meets or exceeds the requirements of the Open Meetings Act.
Trustee Forte-Scott moved and Treasurer Wroblewski Bosshart seconded that:
The Board approve the Agenda Policy, as drafted and approved by the attorney.
The motion passed unanimously.
NEW BUSINESS
Approval of Waiver of Bid for Heritage Quest Online, Ancestry Library, Chicago Tribune Remote Access, NY Times Extra Edition Package ($20,684)
Trustee Bernas moved and Trustee Bromley seconded that:
The Board approve a Waiver of Bid for Renewal of Sole Source/Proprietary Heritage Quest Online, Ancestry Library, Chicago Tribune Remote Access, NY Times Extra Edition Package in the amount of $20,684.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Seyring Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.
Approval of Waiver of Bid for Renewal of ProQuest (Sole Provider) Safari Tech Books Online ($22,070)
Trustee Forte-Scott moved and Trustee Bromley seconded that:
The Board approve a Waiver of Bid for Renewal of Sole Source/Proprietary ProQuest Safari Tech Books Online in the amount of $22,070.
Roll call vote:
Mrs. Forte-Scott Yes
Mrs. Wroblewski-Bosshart Yes
Mrs. Seyring Yes
Mr. Frankel Yes
Ms. Bernas Yes
Mr. Bromley Yes
Mrs. Jonen Yes
The motion passed unanimously.
Presentation of Architectural Master Plan
Ms. Sarnoff briefed the new trustees, indicating that after the great success of the renovated Teen Place, the Library Board and Management Team decided to address functional and aesthetic deficiencies in the Audio Visual Room. After preliminary discussions with the firm Product Architecture + Design, it became clear that a comprehensive approach to future design needs was needed. The Plan of Service Committee, consisting of the Library Board and Management Team, identified the changing educational, recreational and technology needs and demographics of our community, and discussed how to address them in a versatile and financially responsible way. It was agreed that an architectural master plan was the next step in this process. The Management Team met with Architects Dan Pohrte and Tiffany Nash over several months to define and refine an overall approach that would guide an Architectural Master Plan.
Ms. Nash and Mr. Pohrte presented the Board with conceptual designs for the first and second floors of the Central Library.
EXECUTIVE SESSION
None
ADJOURNMENT
Vice-President Frankel moved that:
The Board adjourn at 10:04PM.
The motion passed unanimously.