Schaumburg Township District Library welcomes and encourages monetary gifts, gifts of property and planned giving that supports the Library mission, programs and services. Outlined is a guide for prospective and potential donors.
The Library accepts such gifts under the following conditions:
Gifts of cash, securities and bequests will be handled by the Library Director who will work out terms of acceptance that are compatible with Library policies, the donor’s intent and applicable law. The Library reserves the right to refuse any monetary gift.
There are two types of monetary donations: restricted and unrestricted.
Restricted donations are those to which the donor has defined specific terms, conditions and purposes. Restricted donations are accepted at the discretion of the Library Director. The Library will attempt to honor the donor’s wishes if the recommendations are consistent with all other Library policies, needs, and resources. Materials purchased with donated funds become part of the Library’s collection and ownership subject to the library’s normal guidelines for deaccession and disposal.
The Library accepts donations of money for the purchase of material in memory or honor of community residents or others. Library staff will use guidelines set forth in the Resource Selection Policy in determining which materials to purchase. Although the Library cannot guarantee the purchase of specifically identified titles, donors may suggest subject areas, age level or format for the use of their donation to purchase material. A bookplate may be affixed to such material with wording determined by the donor in consultation with and subject to approval by Library staff.
At this time, monetary donations can be made by cash or check made payable to Schaumburg Township District Library attention to the Business Office at 130 S. Roselle Road, Schaumburg IL 60193.
Recognition of Monetary Donations
Monetary donations of $500.00 or more are recognized on our Donor Plaque, located at the Central Library.
Unrestricted donations are those as to which the donor has not specified conditions, terms or purposes. Whenever possible, the Library will use these donations to purchase items that enhance the Library facilities or Library services, which may be outside the scope typically provided in the annual budget.
The Library encourages individuals considering a gift of securities to first consult legal and/or financial counsel.
The Library is not able to accept physical material (book, DVD, cd, etc.) donations due to the staffing needs these donations require. Schaumburg Township District Library is generously supported by public tax dollars to ensure that a healthy, responsive, vast and balanced Library collection is purchased and maintained. If a Library patron wishes to recommend a purchase, they may visit the “Suggest a Purchase” link for evaluation and procurement.
For items that have local historical interest and the potential to enhance our local history collection, please contact the Library Director for a discussion and evaluation of the materials. Additionally, if organizations and area consulates would like to make physical donations, please contact the Library Director.
We recommend your generous material donations be offered to nursing homes, day care centers, Goodwill, local charities, or other organizations designed to receive material donations or which may not have dedicated funds to support literacy initiatives.
The decision to accept gifts such as furnishings, artwork, or equipment shall be made by the Library Director. Among the criteria on which the decision will be based are: need, space, impact on staff time, security requirements, expense and frequency of maintenance. Such gifts will be accepted only on condition that they may be used, sold, given away or discarded at the discretion of the Library Director.
The Library reserves the right to refuse any tangible gift.
Gifts made to the Library may be tax deductible. Once a gift of real or personal property is accepted, the Library is not able to accommodate or perform an appraisal. Thus, if you are considering a tax deduction and you wish to have your gift appraised, you should do so prior to making the donation, at the donor’s cost. Acceptance of a gift which has been appraised does not in any way imply endorsement of the appraisal by the Library.
Acknowledgement of Gifts
The Library may formally acknowledge the donor’s gift with a gift receipt or letter. However, any gift receipt or letter of acknowledgement will not include a statement of value for non-monetary gifts. If the donor wishes to have a list of items referenced in the acknowledgement, the donor should provide that list to the Library for attachment or inclusion in the acknowledgement letter. Public acknowledgement of gifts is at the discretion of the Library.
Use of Gifts
All gifts are accepted with the understanding that it may someday be necessary that they be sold or disposed of in the best interest of the Library. The Library cannot commit itself to perpetually housing a donation. The Library Director will determine the item’s usefulness, desirability, space requirements, and cost of maintenance. Any gifts with attached conditions of use or retention must have the conditions submitted in writing and approved by the Board of Trustees. Such gifts will be accepted on the condition if the specific use requested in consistent with the mission and goals of the Library.
Gifts to Library Employees or Officials In their capacity as Library Trustee or staff, no Library official or employee shall accept personal gifts of any kind from a member of the public or vendors, except for (a) small items of nominal value; or (b) gifts that are traditionally given in recognition of a milestone event (i.e., service award; retirement), and only in compliance with the State Gift Ban Act. All other personal gifts, including tips, must be: (a) refused; (b) returned to the sender with an explanation that acceptance of gifts is contrary to Library policy; or (c) remitted to the Library Director as a gift to the Library.
Approved by the Schaumburg Township District Library on Dec. 21, 2009 and amended on March 20, 2023.